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Storage of Information on Computers

Basic information about pupils is held on the computer to assist with the efficient

organisation of the school and the children’s educational needs. Security measures are taken

to ensure that the information is kept confidential and is only available to authorised staff. It

may be used for statistical purposes but this will not enable any individual to be identified.

The school has registered with the Data Protection Registrar details of persons to whom they

may wish to disclose information. By law, under the provisions of the Data Protection Act

1984, information may only be disclosed to other persons in accordance with this

registration. The school is registered to disclose personal information to:


Family, relatives, guardians/trustees


Past, current or prospective employers


Legal representatives, doctors, dentists, other health advisors


Department for Education, Department of Social Security


Local Education Authority and Social Services

It is the policy of the Governors that such information is confidential and that, even

where a need to disclose information has been registered, it will only be divulged

in exceptional circumstances and will be kept to the minimum necessary to

achieve the purpose. The policy is, of course, subject to any law which

imposes a duty of disclosure on the Governors and complies with the

Freedom of Information Act.

If you are concerned about any aspect of personal information held

on the computer, please contact the Headteacher in the first

instance or write to the Information Governance Manager,

Derby City Council, The Council House, Corporation Street,

Derby, DE1 2FS.

Arrangements to view documents

The school holds a considerable number of documents

that are available for parents to view, if they wish. These

documents include L. A. and Governors’ statements,

Ofsted reports, policies on discipline, special needs

etc. Arrangements to see documents should be

made through the Headteacher.